Jordan: Ain Ghazal Wastewater Project - Detailed Design, Procurement Support and Construction Supervision

Description

Procurement ref:

69500

Country:

Jordan

Business sector:

Municipal and environmental infrastructure

Project number:

1207

Funding source:

EBRD Shareholder Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

12 Jun 2017

Closing date:

03 Jul 2017 at 12:00 Amman

Name of Entity selecting and contracting the Consultant:
Executing Agency (Client):
Water Authority Jordan (WAJ)
Jaber Bin Hayyan St 5,
Amman 11181
Jordan

The Client Contact Person:
Eng. Asma Al-Whadneh
Head of Tenders Department
Water Authority of Jordan (WAJ)
Email: Asma_Whadneh@mwi.gov.jo

EBRD Contact Person:
James Yoo
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6369
Email: YooJ@ebrd.com


Project Description
Jordan is ranked amongst the most water-stressed countries in the world and has very limited water resources. Consequently, the water sector in Jordan faces many issues that place it on top of the Kingdom’s list of priorities. Jordan’s renewable water resources are limited and do not, even under the current situation, meet the country’s water needs. Climate change scenarios all predict a further decline of country water resources. The future water supply is expected to fall short of forecasted demand, unless remedial measures are put in place. These challenges are amplified by the continued high population growth and the influx of Syrian refugees into the country.

As part of the Governments response the above outlined challenges, the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is financing the construction of a new, duplicate 30.4 kilometre long wastewater conveyor pipe from Ain Ghazal Pre-Treatment Plant (“AGTP”) to As-Samra Wastewater Treatment Plant (“As-Samra WWTP”) to accommodate the increasing wastewater flows, avoid potential serious environmental pollution and provide service resilience (the “Project”). WAJ (the “Tendering Authority”) is an implementing agency under the jurisdiction of the MWI in Jordan and is the beneficiary of the loan.

The Project is part of a larger comprehensive As-Samra Wastewater Treatment Plant and related infrastructure expansion programme initiated by the WAJ and the Ministry of Water and Irrigation (“MWI”). The expansion programme will address the growing need for extension of the wastewater systems to accommodate the ever increasing wastewater flows due to the continued high growth of population, the Syrian refugee influx and increased wastewater flows resulting from the connection of the Disi Water Conveyor to Amman.


Assignment Description
WAJ now intends to engage a consulting company (the “Consultant”) to prepare the designs for the construction of the new pipeline, and to assist WAJ in the procurement and tendering procedures as well as in project supervision, health and safety, and Environmental and Social Action Plan (“ESAP”) implementation for which WAJ will be the main Project implementation partner. In addition to supporting the implementation of the Project, the Consultant will also play a key role in helping to enhance implementation capacity within WAJ – the Project Execution Agency (“PEA”) (the “Assignment”).

The expected outcomes of the Assignment are to: (i) prepare a detailed design for the wastewater pipeline and related infrastructure, including the pre-treatment facility and odour control system; (ii) facilitate the timely and effective procurement of the Project components by rendering assistance to WAJ in preparation of requirements and technical specifications and evaluation of tenders; and (iii) assist WAJ with Construction Supervision.

The selected Consultant is expected to provide the following services:
• Prepare detailed design of the pipeline and its associated infrastructure, including and the pre-treatment facility and odour control system;
• Prepare a Project Implementation Plan with detailed procurement and contracting strategy, structure of tenders and time schedule for implementation including the pipeline and the pre-treatment facility and odour control system;
• Prepare qualification requirements, technical specifications, Bill of Quantities and tender documents using the Bank’s standard tender documents for procurement of works and in accordance with the Banks’ Procurement Policies and Rules (“PP&R”);

For the pipeline only (and not the pre-treatment facility and odour control system):
• Assist WAJ with evaluating tenders, monitor the evaluation process and ensure that the evaluation report is in line with the Bank’s PP&R;
• Support WAJ with meeting Bank’s requirements with regards to tender awarding and contract signing, as well as environmental and social requirements;
• Construction supervision of the new conveyance pipe and infrastructure (including provisional acceptance of construction works and supplies); and.
• Regular monitor and reporting of progress.

To achieve the aforementioned objectives, the Consultant is expected to take into account the information provided in the Feasibility Study prepared by a Bank-commissioned independent, external consultant, to be shared with the shortlisted bidders.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q3-4 2017 and has an estimated overall duration of 30 months.

Cost Estimate for the Assignment: USD 1.5 million (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Client the Assignment may be extended beyond the current scope.

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that the Assignment will be financed by EBRD Shareholder Special Fund- Community Resilience. Selection and contracting is subject to the availability of funding.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant shall be a firm or a group of firms with previous project experience related to preparing detailed design and tender documents and delivering procurement support for infrastructure projects, preferably in water and wastewater infrastructure projects, procured under financing arrangements with government agencies or international financial institutions (IFIs). The Consultant is expected to have previous project experience in the MENA region on similar projects and have an excellent knowledge of the public infrastructure internationally and in the region, and understanding of national design requirements.

Consulting firms are free to associate themselves with other firms to enhance their qualifications and to ensure that the required know-how and experience are available to them. Eligible qualified independent consultants will be defined as follows:
• Internationally experienced Jordanian Consulting firms "classified as Grade (1) / (A) or (B) in Water and Wastewater" as GTD classification system, or
• International independent consulting firms who satisfy the requirements; or
• An association of local and international consulting firms both jointly satisfying the requirements.

The Consultant’s expert team is expected to include key experts as follows:

All key experts should preferably have 10 years or more of previous project experience on similar tasks to those for which they are proposed. It is recommended that a part of the consultancy input is carried out by local sub-consultants.

Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous ten years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 25 pages (excluding CVs Consultant Declaration and Contact Sheet). In total the expression of interest should not exceed more than 75 pages.

The proposal of the expression of interest (including CVs, Consultant Declaration and Contact Sheet) (One (1) clearly marked and signed original and two (2) copies, including an e-version/pdf file of the documents) shall be sent to the following address or handed over before the date and time indicated above:

Attention: Eng. Asma Wahadneh
The Water Authority of Jordan
WAJ Tender Department / Sixth Floor
Water Authority of Jordan
Shmeisani P.O. Box 5012
Amman 11181
Jordan

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English
via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One electronic copy shall also reach the Bank’s contact person by email by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Important Notes:
1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
2. The shortlist criteria are as follows:
(a) Firm’s previous project experience in preparing detailed design and tender documents for IFI financed infrastructure projects (20%)
(b) Firm’s previous experience in supporting procurement for projects financed by EBRD and/or other IFIs (20%)
(c) Firm’s previous project experience performing a similar role in the MENA region in international/regional public infrastructure and national design requirements (30%)
(d) CVs of Key Experts (30%)